Use of personal information

On joining the NUT, you provide personal information to us about yourself including, of course, some information which is legally regarded as “sensitive” – such as Union membership itself.  The Union is advanced in the use of electronic technology and we hold members’ data on computerised records.  It has, as you would expect, appropriate levels of security.

Part of your membership agreement with the Union is that we are authorised to process your data.  This formal statement, issued under Data Protection legislation, informs you of the purposes for which we process the information held about you.

The information we hold will help develop and assist with a range of Union-based activities related to the running of the NUT, including the maintenance of records; implementing the Union’s policies; assisting with employment disputes; elections; ballots; group insurance claims; injury claims; casework; Union training; professional development; activities in relation to negotiation, representation, the internal democracy of the NUT, and the statistical profiling of sensitive data; and other benefits for members, dependants and supporters and as covered in our ‘notification’ to the Information Commissioner, as required under the terms of the Data Protection Act 1998.  For individuals enquiring about membership and/or previous members, the information will be held for a reasonable period to contact you about our services.

The data may also be used for communicating with members, including sending you copies of the Union’s magazine, ‘The Teacher’.  As this contains commercial advertising, you do have the right to refuse it by informing the Records and Subscriptions Services Department.

Please note that this may then mean you will not receive valuable information about NUT activities, developments and policies which are reported and covered in ‘The Teacher’.

Subject to appropriate internal authorisations, your data may be made available to Union employees at Headquarters and regional offices and to constituent associations of the NUT.  It may also be made available to other organisations associated with the NUT, including agents, contractors and other service providers not inviting commercial dealings with you.  Where, occasionally, the NUT uses the services of such organisations they are contractually obliged to process your data in a secure and confidential manner under our strict instructions.

From time-to-time, we may wish to use the information, together with any other, for analysis and/or marketing purposes in respect of services offered to you by special arrangement with the NUT.  In particular, this may benefit you, as the NUT can use your collective bargaining strength to negotiate attractive terms for the provision of a wide range of additional member benefits.  This includes credit cards; personal loans; motor, general and other insurances; building society services; products and services subject to the Financial Services Acts; and such other products and services as may be negotiated from time-to-time to be accessible by NUT members.  If you do not wish to be contacted in relation to these products and services, please inform the Records and Subscriptions Services Department.

Please note that this will preclude you from receiving details of any of these additional membership benefits and offers.

Equalities data

Information held in respect of ethnic or racial origin, disability, sexual orientation or transgender status will remain confidential on NUT files for monitoring and other relevant and appropriate purposes.  While it is not a requirement of membership that such information be provided, it enables the NUT to provide members sharing particular equality characteristics with information that may be of interest to them, including for the purposes of elections to the NUT’s Executive.

Cookies policy

Cookies are small electronic files containing text which can be downloaded on to a user’s device when they access a particular website. Cookies allow that website to recognise the user’s device. You can block or restrict the use of cookies through your web browser settings.

Our website uses a number of cookies that do not store any personal information but assist only with your experience of our website during your access to it for a particular session, for example to store your preferences on font size or to keep chosen menus open for you. Anyone who visits our website, whether members or others, will have these cookies set by default but you may of course disable them if you wish to do so.

We use Google Analytics, a service that generates statistical and other information about website users by means of cookies. The following link gives further details of Google cookies:

https://developers.google.com/analytics/resources/concepts/gaConceptsCookies

In addition, we sometimes embed photo and video content from websites such as YouTube. As a result, when you visit a page with content embedded from such services, you may be presented with cookies from these websites. Our website does not control the dissemination of these cookies and you should check the relevant third party website for more details about them.

For further information, please visit the website of the Information Commissioner at www.ico.gov.uk

Further information and contact details

Under the Data Protection Act 1998, you also have the right to ask for a copy of your information for which there may be a small administrative charge and to request correction of any incorrect information.

Please note that in order to make sure we follow your instructions correctly and to improve our service to you through proper training of our staff, we may monitor or record communications.